Privacy Policy

Introduction

At AptiaWork, we take your privacy seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our AI-powered hiring platform.

AptiaWork helps small businesses screen job candidates ethically using AI technology built on principles of fairness, transparency, and privacy-first design.

Information We Collect

From Employers

• Account Information: Name, email address, company name, and payment information
• Job Postings: Job titles, descriptions, requirements, and screening questions
• Usage Data: How you interact with our platform, including pages visited and features used
• Payment Information: Processed securely through Stripe (we don't store full payment card details)

From Job Candidates

• Application Information: Name, email address, and optional resume/CV
• Video Responses: Video recordings of answers to screening questions
• AI Analysis: Automated assessments of communication skills, enthusiasm, and job-relevant factors
• Technical Data: Device type, browser information, and IP address

Analytics and Cookies

We use cookies and similar technologies to improve your experience, understand usage patterns, and enhance our AI models for fairness and accuracy.

How We Use Your Information

We use the information we collect to:

• Provide Our Service: Facilitate job postings, candidate screenings, and employer-candidate matching
• AI Screening: Analyze candidate responses using AI to provide advisory insights to employers
• Improve Fairness: Audit our AI models for bias and disparate impact across protected characteristics
• Process Payments: Handle billing for job posts and candidate screenings via Stripe
• Communication: Send important updates, notifications, and support responses
• Security: Detect and prevent fraud, abuse, and security incidents
• Legal Compliance: Meet regulatory requirements and respond to legal requests

AI Analysis and Fairness Commitment

Our AI is designed as an advisory tool to help employers screen candidates more efficiently—not to make final hiring decisions.

Fairness Principles

• Bias Audits: We regularly test our AI models for bias and disparate impact
• Job-Relevant Only: AI evaluates communication, enthusiasm, and job-specific skills—not protected characteristics
• Transparent Scoring: Employers see clear rationales for AI-generated scores
• Human Oversight: Final hiring decisions are always made by employers, not AI

Data Retention

• Candidate Data: Video recordings and application data are retained as long as the associated job posting is active, plus 90 days for employers to review. After that, data is automatically deleted unless legally required to retain.
• Employer Data: Account information is retained as long as your account is active and for up to 7 years after closure for tax and legal purposes.
• Analytics: Aggregated, anonymized data may be retained indefinitely to improve our AI models and service.

Data Security

We implement industry-standard security measures to protect your information:

• Encryption in transit (HTTPS/TLS) and at rest
• Secure cloud storage with access controls
• Regular security audits and vulnerability assessments
• Payment processing through PCI-compliant Stripe infrastructure
• Limited employee access on a need-to-know basis

How We Share Your Information

We do not sell your personal information. We may share data in these limited circumstances:

• With Employers: Candidate application data and AI analysis are shared with the employer who posted the job
• Service Providers: Trusted vendors (e.g., Stripe for payments, OpenAI for AI processing, Vercel/AWS for hosting) who are contractually obligated to protect your data
• Legal Requirements: When required by law, court order, or to protect rights and safety
• Business Transfers: In the event of a merger, acquisition, or sale of assets, with notice to users

Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your data (subject to legal retention requirements)
• Portability: Receive your data in a machine-readable format
• Opt-Out: Unsubscribe from marketing emails or opt out of certain data processing
• Appeal AI Decisions: Candidates can request human review of AI-generated assessments

To exercise these rights, contact us at eliasmora85@gmail.com

International Users

AptiaWork is based in the United States. If you access our service from outside the U.S., your data may be transferred to and processed in the U.S., which may have different data protection laws than your country. By using AptiaWork, you consent to this transfer.

Children's Privacy

AptiaWork is not intended for users under 18 years of age. We do not knowingly collect information from children. If you believe we have inadvertently collected data from a minor, please contact us immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through a prominent notice on our platform. Your continued use after changes indicates acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Email: eliasmora85@gmail.com